Call for Tender for Travel Services
Nature of contract: Travel services
Service Time Frame: 24 months from the date of signature
Maximum budget: approx.EUR 30.000,00
Payment Currency: EUR/MMK
Payment Method: Bank transfer
- About Democracy Reporting International
Democracy Reporting International (DRI) has a project office in Yangon, Myanmar to implement an EU-funded project providing civil society capacity building and a GIZ project to facilitate high level multi-stakeholder dialogue, this quotation for services has been called to provide domestic and international air travel services for its project staff and short-term consultants.
- Description of the services required:
The selected travel agency will provide corporate travel services that include air ticketing for domestic and international travels. Travel agent shall be able to find and present various travel options/ schedules and connection flights to a requested destination. As a rule, it shall present the most economically most favourable travel options to minimise transit/ connection time and stopovers. The agent shall present cheapest option based on Economy Class rates unless otherwise instructed by DRI. It shall ensure that all levies, taxes are included in the quotation price.
- Contents of this Tender Document:
The document consists of the annexes indicated below, and should be read in conjunction with any Addendum that may be issued by DRI.
Annex I: Annex_I_Terms of Reference
Annex II: Annex II_Tender_Submission_Form
Annex III: Annex_III– Proposer Information Form
Annex V: Annex V-Declaration of Honour Form
The submission for this tender document does not entail any commitment on the part of DRI, either financial or otherwise.
- Submission of Proposal:
DRI will hold individual meetings with interested providers on the tender process and required documentation etc., so please contact DRI before 31st March to arrange for a meeting. Completed tender document with original signed cover letter should be submitted via courier/post, in a sealed envelope clearly marked with “Tender – Travel Services” to the following address:
Democracy Reporting International
No. 61A 12Fl Min Ye Kyaw Swar Road| Ahlone Township | Yangon
- Deadline for submission of tender document:
Tender documents must be postmarked no later than 15 May 2019. Tender received after the deadline shall not be considered. Documents sent by e‐mail or fax shall not be accepted.
- Submission of Queries for Clarifications:
Any requests for clarification about the contents of the tender document shall be sent no later than 30 April 2019 to the following email address: firstname.lastname@example.org. DRI will endeavour to provide response/ clarification expeditiously; any delay in providing such information will not be considered a reason for extending the submission date. DRI will share the clarification response with all the tenderers. Proposals with incomplete submissions may be rejected.
- Award procedure
Only those tenders complying with the technical proposal as outlined in point 12 “Structure of the Proposal” and submitted by the established deadline as outlined in point 7 will be considered for the evaluation. The evaluation criteria is attached as ANNEX V.
- Award criteria:
The contract will be awarded on best value for money basis.
- Exclusion criteria
Tenderers shall be excluded from participation, if:
– they are bankrupt or being wound up, are having their affairs administered by the courts,
have entered into an arrangement with creditors, have suspended business activities or are
in any analogous situation arising from a similar procedure provided for in national
legislation or regulations;
-they have been the subject of a judgment which has the force of res judicata for fraud,
corruption, involvement in a criminal organisation or any other illegal activity detrimental to
the DRI’s financial interests;
- Operational language
Written communications for this proposal and the tender itself, may be in English or Myanmar. However, the working language of DRI is English and the winning tenderer must have very competent English as many of DRI staff do not speak Myanmar.
- Structure of Proposal:
The proposal should be structured in the following way: 1) Proposal submission form; 2) Proposer information form; 3) Technical and Financial Proposal; 4) Financial Proposal Submission Form.
- Additional information
Submitting an offer implies acceptance by the tenderer of all terms and conditions of this document and its annexes.
The entire evaluation procedure is confidential.
16. Notification of Award:
The successful tenderer will be informed in writing that its tender has been accepted.