available languages: english juillet 15, 2019

Democracy Reporting International (DRI) is a non-partisan, independent, not-for-profit organisation registered in Berlin. DRI promotes the political participation of citizens, accountability of state bodies and the development of democratic institutions worldwide.

In Libya, DRI has been supporting the constitution-drafting process and the work of Libyan civil society organisations on topics related to the constitution, human rights and local governance. Under the current programme (comprised of currently two separate projects), DRI is working with its local partners and networks on building the knowledge and capacity of Libyan citizens to engage in the country’s governance processes, with an initial focus on the local level.

DRI is currently recruiting three staff members for  DRI’s component of the ISAL project (Improved Service delivery and Accountability at Local level). This project is funded by the European Union and implemented by a consortium of VNG International (the consortium lead), CILG, and DRI. DRI’s project component aims to increase participatory policy-making and civic engagement in Libya’s transition. Through civic education and democratisation interventions, DRI will work with four different target groups – elected officials, civil society organisations, citizens, and thought leaders, academics and researchers – in different communities across Libya.

Libya ISAL Project Positions

Position: Project Manager – DRI Libya
Form of Employment: Full-time
Starting Date: as soon as possible
Duration: 31 March 2022
Location: Tunis, Tunisia (with regular travels to Libya if the security situation allows)

DRI is currently looking for a Project Manager of DRI’s component of the ISAL project (Improved Service delivery and Accountability at Local level). This project is funded by the European Union and implemented by a consortium of VNG International (the consortium lead), CILG, and DRI. DRI’s project component aims to increase participatory policy-making and civic engagement in Libya’s transition. Through civic education and democratisation interventions, DRI will work with four different target groups – elected officials, civil society organisations, citizens, and thought leaders, academics and researchers – in different communities across Libya.

Your duties and responsibilities:
Under the overall supervision of DRI’s Director of Programmes, the Project Manager will be responsible for managing the implementation of DRI’s component of the ISAL Project; coordinating effectively between DRI Headquarters, DRI Libya and the project consortium, coordinating activities in Libya and Europe; as well as implementing a set of activities in Tunisia. More specifically, the Project Manager will be responsible for the following tasks:

Project Management
• Is responsible for the day-to-day management of the project through its life cycle, in line with programme objectives and in strict compliance with the contract and the requirements of the grant giver, ensuring that programme products and activities are responsive to programme goals and delivered in an effective, timely and cost-effective manner, using standardised programme management tools including work breakdown structures, programme logic, logframes etc.
• Regularly monitors implementation and proposes any modifications to the implementation calendar (work plan) that may be required.
• Ensures a continuous and effective MEL (Monitoring, Evaluation and Learning) process throughout the project management cycle.
• Ensures that gender and diversity mainstreaming is applied throughout the project management cycle.
• Manages the programme budget, prepares forecasts, checks financial follow-ups and reports.
• Prepares relevant narrative reports, amendment proposals and acts as the local contact point for the other consortium members and Donors.
• Assesses programmatic and financial risks and issues that might arise over the course of the program life cycle, as well as suggesting measures to correct them when they occur and implementing the approved measures.
• Identifies, formulates and implements activities in Tunisia and coordinates their implementation in Libya and Europe where applicable, including supervision of procurement and recruitment processes according to the programme needs.
• Contributes to DRI’s fundraising to guarantee financial sustainability of DRI’s Libya programme until end of the implementation period.
• Manages the Community Outreach Coordinator, closely coordinates with the Finance and Administration Manager and overlooks the procurement and logistic staff of CILG responsible for DRI’s project activities inside Libya.
• Monitors the security situation and ensures that activities in Libya are conducted in line with the project’s security policy and with the utmost consideration for the security of staff and partners.
• Closes the project.
• Develops ideas and proposals for follow-up work.
• In the case of acquisition of an additional project under the DRI’s Libya programme, the Project Manager might be tasked with coordinating parts of another project, as required.

Coordination, Communication & Representation
• Represents the programme at various fora, occasionally at high-level gatherings.
• Coordinates the programme in Libya and Tunisia ensuring coherence between the overall ISAL project and DRI’s component.
• Ensures regular and effective communication and coordination with the other consortium members and reports regularly to DRI HQ.
• Develops and maintains relationships with key actors in Libya and Tunisia.
• Further develops a visibility and outreach strategy for the programme ensuring strict compliance with the visibility requirements of the grant giver.
• Ensures the regular up-dating of the DRI website relative to the programme in accordance with the DRI visibility and communication standards.
• Other relevant duties compatible with the main tasks, as required.

Your Education & Experience:
• Master’s Degree in social sciences, public administration, development, law or a related field;
• At least eight years of relevant/progressive professional experience managing projects in international development, including at least five related to (local) governance, civil society or related fields, preferably with an international NGO;
• Proven experience in managing projects funded by the European Commission, preferably through EEAS is strongly desirable;
• Strong coordination skills with the ability to effectively coordinate among partner organisations; experience in implementing projects in a consortium is preferred;
• Knowledge of North Africa and Libya in specific is an asset;
• Experience of working in conflict-affected environments;
• Fluency in English and Arabic is required;
• Strong presentation skills (written and oral);
• Excellent interpersonal, managerial and communication skills, and a strong administrative track record, including proven leadership, staff and financial management;
• Good negotiation skills and the ability to work as part of a culturally diverse team.

DRI values diversity and aims to be an equal opportunities employer. Women are encouraged to apply!

For interested applicants, please send your application (cover letter, CV and three references) to recruiting@democracy-reporting.org. Please include “Project Manager – DRI Libya” in the subject line and also inform us about your earliest possible starting date.

Closing date for applications: 4 August 2019. The position may be filled before the end of the deadline so early applications are encouraged. Applying for this position by post mail is possible, please find our address details below.

Please note that only shortlisted candidates will be contacted for an interview. If you are one of those shortlisted, we will contact you within one week after expiration of the deadline at the latest.

Organisation responsible for this vacancy:
Democracy Reporting International gGmbH
Prinzessinnenstraße 30
10969 Berlin, Germany
Tel +49 30 27877300
Fax +49 30 27877300-10

Data processing of personal data in third countries will not take place. We process your data in accordance with the provisions of § 26 German Federal Data Protection Act. More information about processing your personal data: privacy policy .

Position: Head of Finance & Administration Libya
Form of Employment: Full-time
Starting Date: October 2019
Duration: 01 October 2019 – 31 March 2022
Position Location: Tunis, Tunisia (with regular travels to Libya if the security situation allows)

Background

Democracy Reporting International (DRI) is a non-partisan, independent, not-for-profit organisation registered in Berlin. Democracy Reporting International promotes political participation of citizens, accountability of state bodies and the development of democratic institutions world-wide.

In Libya, DRI has been supporting the constitution-drafting process and the work of Libyan civil society organisations on topics related to the constitution, human rights and local governance. Under the current programme (comprised of currently two separate projects), DRI is working with its local partners and networks on building the knowledge and capacity of Libyan citizens to engage in the country’s governance processes, with an initial focus on the local level.

DRI is currently looking for a full-time Head of Finance and Administration for its country office in Tunis, where DRI will be implementing a component of the ISAL project (Improved Service delivery and Accountability at Local level). This project is funded by the European Union and implemented by a consortium of VNG International (the consortium lead), CILG, and DRI. The position is also expected to work on future projects within the DRI Libya office.

The Head of Finance and Administration will be leading DRI finance and administration team in the Libya Office in Tunis. The Head of Finance and Administration will work closely with the Project Manager in all aspects of budget and office management and lead financial reporting to the donor under the supervision of the Country Representative, with the technical Guidance of the Director of Finance Unit, Berlin, Germany.

Your duties and responsibilities:

Under the overall supervision of DRI Libya Country Representative, Head of Finance and Administration Libya will lead on all administrative and financial aspects pertaining to DRI´s programme in Libya, including human resources and office management, financial management and donor communication on project budgets and financial reports.

More specifically, the Head of Finance and Administration Libya will:

1. Financial Management
• Manage the finance and administration team in DRI Libya Office in Tunis, including establishing of efficient division of labour and training of local staff.
• Manage the DRI Libya office, including rentals/landlord relations, fixtures and maintenance, IT issues, utilities/supplies, and maintaining/updating the inventory of assets.
• Oversee all project related payments and coordinate with vendors, experts and DRI HQ for executing payments in a timely manner.

2. Compliance
• Ensure that the DRI Libya office meets all donor requirements, Libya and Tunisia legal requirements, German bookkeeping requirements as well as DRI internal regulations;
• Draft and oversee implementation of all administrative policies, procedures and templates, including human resource policy, travel policy, vehicle usage policy, leave tracking templates, subgrant guidelines, etc.

3. Donor reporting
• Ensure the accurate and timely submission of donor financial reports and lead on donor communication on budgets and budget amendments
• Be responsible for the monthly budget forecast and budget monitoring and assist the Project Manager and Programme Officers to create activity budgets.
• Oversee procurement processes and ensure accurate procurement documentation.

4. Sub-Delegation/Sub-Granting
• Provide training and financial guidance to subgrantees and project partners and oversee controlling of partner financial reports and payment requests.

5. Human Resources
• Lead local staff recruitment processes and documentation, maintain a human resources and payroll system, including staff contracts and timesheets, performance evaluation.
• Ensure compliance with relevant local government tax laws and tax reporting.
• Manage the contracting and deployment of expat staff, international experts and visitors, including visa and travel arrangements.

6. Audit and Archiving
• Maintain an electronic and physical filing system for administrative and financial records, including activity reports, participant lists, subgrant contracts, procurements and tenders.
• Lead on donor and external audit mission and ensure preparation thereof: preparing documentation for external audits and expenditure verification, including evidence of payments, procurement and activities as well as compiling the audit samples as required.
• Plans and coordinates project closure, including asset management/ asset donation and archive transfer to HQ, if applicable.
• Perform any other related duties, as assigned.

Qualifications:
• At least a Bachelor´s degree in accounting, business management, development economics or relevant fields;
• A minimum of 5 years’ experience as manager and/or finance manager with international non–profit organisations.
• Proven experience in financial management of donor funded projects. More specific, projects funded by the European Commission. Experiences working with management of subgrants and/or working within a consortium is an asset
• Fluency in English required – ability to communicate in Arabic or French is an asset.
• Excellent financial and analytical skills; detail-orientation, ability to work independent and a pro-active and problem-solving attitude;
• Excellent IT-skills, including excellent knowledge of Excel and familiarity with accounting systems;
• Ability to manage a finance and administration team and demonstrate leadership, ability to understand the needs of programme unit and propose solutions to daily challenges;
• Experience in human resource management, including review of local labour laws and contracting templates;
• Ability to operate in a cross-cultural team and in a challenging environment requiring flexibility, patience and creativity;

DRI values diversity and aims to be an equal opportunities employer. Women are encouraged to apply!

For interested applicants, please send your application (cover letter, CV and three references) to careers@democracy-reporting.org. Please include “Head of Finance and Administration – DRI Libya” in the subject line and also inform us about your earliest possible starting date.

Closing date for applications: 4 August 2019.

The position may be filled before the end of the deadline so early applications are encouraged. Applying for this position by post mail is possible, please find our address details below.

Please note that only shortlisted candidates will be contacted for an interview. If you are one of those shortlisted, we will contact you within one week after expiration of the deadline at the latest.

Organisation responsible for this vacancy:

Democracy Reporting International gGmbH
Prinzessinnenstraße 30
10969 Berlin, Germany
Tel +49 30 27877300 – Fax +49 30 27877300-10

Data processing of personal data in third countries will not take place. We process your data in accordance with the provisions of § 26 German Federal Data Protection Act. More information about processing your personal data: privacy policy .

Position: Community Outreach Coordinator – ISAL Project (DRI Libya)
Form of Employment: Full-time
Starting Date: As soon as possible
Duration: Until 31 March 2022
Location: Tripoli, Libya (if security situation allows; alternatively, Tunis, Tunisia)

DRI is currently looking for a Community Outreach Coordinator of DRI’s component of the ISAL project (Improved Service delivery and Accountability at Local level). This project is funded by the European Union and implemented by a consortium of VNG International (the consortium lead), CILG, and DRI. DRI’s project component aims to increase participatory policy-making and civic engagement in Libya’s transition. Through civic education and democratisation interventions, DRI will work with four different target groups – elected officials, civil society organisations, citizens, and thought leaders, academics and researchers – in different communities across Libya.

Your duties and responsibilities:
Under the overall supervision of DRI Libya’s Project Manager, the Community Outreach Coordinator will be responsible for effectively coordinating with relevant project stakeholders in Libya and organising project events in Libya (and Tunisia, if necessary). More specifically, the Community Outreach Coordinator will be responsible for the following tasks:
• Co-design and facilitate project activities, such as workshops, trainings, multi-stakeholder meetings, consultation sessions, briefings, and publications;
• Lead on the implementation of project activities in Libya, such as workshops, trainings, multi-stakeholder meetings, consultations sessions, briefings;
• Identify capacity building needs of stakeholders through bilateral meetings and other events;
• Prepare, organize and report on project events held in Libya;
• Lead on the communication with and outreach to relevant project stakeholders in Libya;
• Draft Terms of Reference for project experts and consultants;
• Lead on the coordination with project experts and consultants who conduct in-country trainings/sessions;
• Lead on the coordination with local CILG colleagues and the organization of activities in Libya in particular;
• Monitor the political and security situation, as well as civil society activities in Libya and regularly update the DRI Libya Project Manager about project relevant developments;
• Act as the focal point for local partners in Libya and expand DRI’s network of partners in-country;
• Perform any other related duties, as agreed with the Project Director and DRI HQ.

Your Education & Experience:

You are a Libyan professional who is fluent in Arabic and English and have a proven track record of working with Libyan local government officials and civil society.
• Proven fluency in spoken and written English – acquired either through university studies, professional work or a course and attested language certificate (such as TOEFL, IELTS etc.)
• At least five years of relevant/progressive professional experience working on (local) governance, civil society or related fields, including in rural areas, preferably with an international NGO;
• Strong coordination skills with the ability to effectively coordinate among partner organisations;
• Strong presentation skills (written and oral);
• Willingness and capacity to work with a high level of autonomy
• A strong administrative track record;
• Willingness to travel regularly in the country (at least 25% of the time);
• In-depth knowledge of governance in Libya in general, and challenges of local governance in Libya in specific, is a strong asset;
• Excellent interpersonal and communication skills, and the ability to work as part of a culturally diverse team are expected.

DRI values diversity and aims to be an equal opportunities employer. Women are encouraged to apply!

Moreover, DRI offers you flexible working hours, training opportunities and working as part of an international and multicultural team.

If you are interested in this position, please send your application (cover letter, CV and three references) to mena@democracy-reporting.org. Please include “Community Outreach Coordinator – ISAL Project (Libya)” in the subject line and refer to the source you have found this opportunity. Applying for this position by post mail is possible, please find our address details below.
Closing date for applications: 4 August 2019. The position may be filled before the end of the deadline so early applications are encouraged.

Please note that only shortlisted candidates will be contacted for an interview. If you are one of those shortlisted, we will contact you within one week after expiration of the deadline at the latest.
Organisation responsible for this vacancy:
Democracy Reporting International gGmbH
Prinzessinnenstraße 30
10969 Berlin, Germany
Tel +49 30 27877300
Fax +49 30 27877300-10

Data processing of personal data in third countries will not take place. We process your data in accordance with the provisions of § 26 German Federal Data Protection Act. More information about processing your personal data: privacy policy .