available languages: english June 15, 2021

Contracting authority: Democracy Reporting International gGmbH

Nature of contract: Service contract for Communications and Visibility Company/service provider

Service time frame: From the date of signature until 14 December 2022

Payment currency: EUR

Payment method: Bank transfer

  1. About Democracy Reporting International

DRI is a non-partisan, independent, not-for-profit organisation registered in Berlin, Germany that supports the building of democracies through public debates, participation and accountable policymaking and helps to defend democratic governance. In 2020 DRI and Jusoor began implementing an EU and Embassy of Canada Funded project entitled Fa’ela فاعلة ):  (Tapping into Women’s Full Potential in Shaping Libya’s State-Building Efforts (mid-June 2020 – mid-December 2022). The Fa’ela project has the vision of a Libya in which women effectively participate in public life. To reach this vision, the project increases the organisational and technical capacity of women’s CSOs, increases the technical capacities of Libyan female politicians and political/governance actors, and establish a peer-to-peer and an enabler network with the aim of supporting women engagement in public life.

  1. Description of the services required:

Assignment title: Fa’ela Communication and Visibility Service Provider

DRI is looking for an expert or a communications agency/media company experienced in designing, delivering and implementing media campaigns and media outputs about women engagement in public life in Libya. Applicants must have evidenced experience in delivering similar media outputs in Libya, including working with civil society organisations and topics related to women empowerment. Applicants must have a platform with a wide reach where they can support DRI in promoting these outputs among Libyans.

  1. Contents of this tender document:

The document consists of the annexes indicated below and should be read in conjunction with any Addendum that may be issued by DRI.

Annex I:              Terms of Reference

Annex II:             Service Provider Information Form

Annex III:            Technical & Financial Proposal Form

Annex IV:            Criteria for Technical and Financial Evaluation

Annex V:             Declaration of Honour

  1. Disclaimer:

The submission for this tender document does not entail any commitment on the part of DRI, either financial or otherwise.

  1. Submission of proposal:

If you are interested in this assignment, please send your application in PDF format to [email protected] consisting of:

  • The Annex II service provider form
  • The Annex III technical and financial proposal form
  • Relevant samples of your previous work
  • The Annex V declaration of honour

 

  1. Deadline for submission of tender document:

Tender documents must be sent no later than 30 June 2021, 12:00 pm Libya local time. Tender received after the deadline will not be considered.

  1. Submission of queries for clarifications:

Any requests for clarification about the contents of the tender document shall be sent no later than 21 June 2021 to the following email address: [email protected]. DRI will endeavour to provide a response or clarification expeditiously; any delay in providing such information will not be considered a reason for extending the submission date. DRI will share the clarification response with all the tenderers. Proposals with incomplete submissions may be rejected.

  1. Award procedure:

Only those tenders complying with the technical proposal as outlined in point 12 “Structure of the Proposal” and submitted by the established deadline as outlined in point 6 will be considered for the evaluation. The evaluation criteria are attached as ANNEX IV.

  1. Award criteria:

Please see Annex IV.

  1. Exclusion criteria:

Tenderers shall be excluded from participation, if

  • they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations; or if
  • they have been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the DRI’s financial interests;

 

  1. Operational language:

Written communications for this proposal and the tender itself shall be in English.

  1. Structure of proposal:

The proposal should be structured in the following way: 1) Service provider information form; 2) Technical and financial proposal.

  1. Additional information:

Submitting an offer implies acceptance by the tenderer of all terms and conditions of this document and its annexes.

  1. Confidentiality:

The entire evaluation procedure is confidential.

  1. Notification of award:

The successful tenderer will be informed in writing. Unsuccessful tenderers will be informed as well.

 

Annex I – Terms of reference

Project: Fa’ela (فاعلة) – Tapping into Women’s full Potential in Shaping Libya’s State-Building Efforts

Procurement for a Communication and Visibility Company (Service Provider)

Start date: as soon as possible

Contract duration: 1 year and a half

About the implementing partners

Democracy Reporting International (DRI) strengthens democracy by shaping the institutions that make it sustainable. We support local ways of promoting democracy with impartial analysis and good practices, bringing international standards to life. The belief that people are active participants in public life, not subjects of their governments, guides what we do. We work with local actors to protect and expand our shared democratic space in a polarised world, regardless of political opinions or personal beliefs. In Libya, DRI has been engaging in projects on topics related to democratic discourse, civil society strengthening, the constitution, human rights and local governance since 2012.

Jusoor Center for Studies and Development is an independent Libyan not-for-profit think and do tank registered in 2015. Jusoor’s Headquarters is in Tripoli, but the organisation has representation throughout the country, with coordinators in Benghazi, Sabha and Yefren. Jusoor is committed to economic and social development through women empowerment and developing innovative policies. Jusoor aims to promote research, critical thinking, open discourse and innovative solutions with a special focus on women’s issues.

About the project

In 2020 DRI and Jusoor began implementing an EU and Embassy of Canada Funded project entitled Fa’ela فاعلة ):  (Tapping into Women’s Full Potential in Shaping Libya’s State-Building Efforts (mid-June 2020 – mid-December 2022). The Fa’ela project has the vision of a Libya in which women effectively participate in public life. To reach this vision, the project increases the organisational and technical capacity of women’s CSOs, increases the technical capacities of Libyan female politicians and political/governance actors, and establish a peer-to-peer and an enabler network with the aim of supporting women engagement in public life.

Objectives of this procurement

The main purpose of this consultancy is to support the Fa’ela team with a media campaign that advocates for women participation in public life with a specific focus on political and economic empowerment. The media campaign should use different channels, including social media, radio and Television to widely distribute short impactful messages on women empowerment. Messages should be politically sensitive and priorities the safety of any group or personnel engaged in the Fa’ela project.

The overall communication objective of the Fa’ela project is to communicate about the positive contributions of women to Libya’s public life to help change perceptions of men and women’s role in political and public life. This will be done by fostering a public environment that promotes the participation of women in public life through the creation of targeted media content and the promotion of women engagement in the public sphere.

DRI is looking for an expert or a communications agency/media company experienced in designing, delivering and implementing media campaigns and media outputs about women engagement in public life in Libya. Applicants must have evidenced experience in delivering similar media outputs in Libya, including working with civil society organisations and topics related to women empowerment. Applicants must have a platform with a wide reach where they can support DRI in promoting these outputs among Libyans.

In close coordination and under the supervision of DRI, the provider will:

  • Produce an action plan for the media campaign with a clear timeline and deliverables based on the below tasks by the beginning of August 2021.
  • Work with DRI to implement the media campaign based on key messaged and SMART objectives to measure the success of the campaign;
  • Producing media outputs as follows:
    • Electronic newsletter (bi-annual) (a total of 4 newsletters – every 6 months, starting with July 2021).
    • Four podcasts (timeline will be defined based on action plan provided by the project team and agreed with the service provider).
    • Three videos (2.5 min digital stories and or documentary style) – (timeline will be defined based on action plan provided by the project team and agreed with the service provider).
    • Two motion graphic videos (timeline will be defined based on action plan provided by the project team and agreed with the service provider).
    • Feature stories and testimonies (two to three stories on a quarterly basis starting from July 2021).
    • Quality photos that can be used by the project in its promotional materials (throughout the 1.5 years).
  • Promote the outputs throughout the project life both online and offline using various media platforms such as social media (Facebook, Twitter .etc.), audio and visual media (radio, TV, etc.)
  • Review of the Fa’ela project communication and visibility plan and give suggestions on how to make it more suitable for the Libyan audience by July 2021.
  • Producing reports (in English UK) on reach and engagement on a quarterly basis from July 2021.

Qualifications we require:

  • A company/ an expert based and registered in Libya with at least 3-5 years of relevant individual or collective experience in developing media outputs and delivering media campaigns specific to women’s engagement in public life etc.
  • Minimum of 3-5 years of professional experience in producing media content, such as videos, podcasts, short radio spots, motion graphics, digital stories, feature stories, writing newsletters for promotion of similar actions, producing reports in different formats for social media consumption etc.
  • Experience working with national and international NGOs in Libya.
  • Demonstrable experience and evidence of implementing similar work on Libya.
  • Familiarity with the topics of women empowerment, democracy, gender mainstreaming, women engagement in political, economic and public life, etc.
  • Proven ability to address hate speech targeting women on social media.
  • Excellent command of written and spoken English and Arabic.

Annex II – Service provider information form

Annex III Technical & financial proposal form

Technical & financial proposal:

S# Documentations
1. Organisational profile, total years of relevant experience
2. A concept note presenting the contextual framework, proposed methodology, detailed scope of work, assignment timeline
3. Bio/brief and CV of proposed personnel and experts and their role in the assignment:

–          CEO, senior management

–          Technicians, experts

4. Letter of appreciation/recommendation from previous clients with complete references incl. contact information (authorised representative of the company, telephone, email)

(DRI may contact them for reference check)

5. Samples and publications of similar assignments
6. Detailed breakdown of the financial proposal (based on daily rates)*
7. Additional Information deemed relevant

* Financial proposal example:

Expert Daily rate (EUR) No. days
Total

Annex IV – Technical and financial evaluation form

S# Description of technical/financial evaluation Max marks Marks obtained
TECHNICAL EVALUATION PART: 70
1. Expert/company profile i.e. cumulative years of relevant experience in the field since business start-off and commence of projects.

(1 mark per year above 10, max marks for 20 years plus experience)

20
2. Concept note presenting the contextual framework,  proposed methodology, detailed scope of work, assignment timeline. 30
3. Profile/bio/brief of company staff who will be working on the assignment, mentioning their years of experience.  10
4. Provide letters of appreciation/recommendation from other Clients with complete references with contacts (authorised representative of the Company, telephone, fax, email) (DRI may contact for reference check)

(1 mark for each letter, maximum 5 marks)

5

 

5. Project preferences of similar assignment.

(1 mark for each reference shared, maximum 5 marks)

5
  FINANCIAL EVALUATION PART: 30  
6. Marks obtained on price quoted in section:

Marks allocation formula:

Lowest financial proposal/ proposal under review x 100

The lowest will get full 30 marks and the rest will get proportionate marks as per their financial offer in relation to the lowest bid submitted.

30  
  Total marks: 100  

Annex V  – Declaration of honour