available languages: english June 7, 2018

Background:
Democracy Reporting International (DRI) is a non-governmental organisation supporting democratization, the rule of law and civic engagement in countries around the world. Steered by a Headquarter team in Berlin, Germany, DRI currently has six country offices in MENA, South Asia and Eastern Europe where it implements various democracy support projects with local civic actors and representatives of government institutions.
In 2017 and with support from the Peace Nexus Foundation, DRI initiated an organisational review and strengthening exercise, seeking to identify areas where the strengthening of organisational systems, processes, approaches and behaviour is required. DRI’s Human Resource Management System has been highlighted as an area requiring attention and investment.
DRI is a bit more than 10 years old and has grown steadily to currently employ about 20 staff members at its Headquarters in Berlin and an additional 50 staff members in its six country offices. In 2017 and with support from the Peace Nexus Foundation, DRI initiated an organisational review and strengthening exercise, seeking to identify areas where the strengthening of organisational systems, processes, approaches and behaviour is required DRI’s Human Resource (HR) system and procedures has been highlighted as an area requiring further improvement in order to be able to better recruit, develop and retain staff at DRI. This covers strategic recruitment, induction processes, the development of standard job descriptions/ToRs, staff/professional development, performance reviews and staff satisfaction surveys. The organisation would therefore like to strengthen its overall approach to human resource management, being cognizant of organisational constraints, such as the project-funded nature of DRI’s work, resulting in a coherent HR policy. DRI is looking for an experienced human resource management consultant to support this process.

Assignment:
DRI is looking for a Human Resource Management expert to review the current systems for human resource management at DRI (contained in various policies and an overall staff manual) and work with DRI’s HR Team (consisting of the Head of Finance and Administration and the Human Resource Officer) to develop and optimize outstanding procedures with a view to developing a coherent HR policy. The scope of work will include the review and improvement of systems and processes pertaining to staff recruitment, induction, retention, promotion, appraisals, staff development as well as the development of standard job descriptions and any other relevant HR frameworks which might be required. Emphasis will be placed on actively engaging DRI staff and leadership during each stage so that they take ownership of the proposed actions.

Tasks:
The expert will work closely with DRI’s Human Resource Team and Executive Team to:
• Have initial conversations to acquaint herself with DRI’s organisational mission and vision, ways of working and other factors relevant for its approach to HR management;
• Conduct a rapid review of existing systems, procedures and processes (based on relevant documents, such as the Staff Manual), summarized in a brief stock-taking document, assessing the current HR management system and identifying main areas for improvement;
• Share the assessment with DRI in an initial feedback session;
• Develop specific additional components/revisions to the current systems, as identified in the initial assessment;
• Present these additions/revisions to DRI in a second feedback session;
• Finalize the revisions/additions, as agreed with DRI.

Location: home-based, with at least 2 working days in Berlin (by arrangement, expected one day in July and one in September/October).

Duration and dates of assignment:
The review part of the assignment is expected to take 10- 15 working days (2 days for rapid assessment of existing procedures and gap analysis, 8 – 13 for optimizing/developing relevant procedures and integrating them in a coherent HR policy document) between the 10th July and 30th October 2018.

Qualification and competencies:
• A master’s degree in organisational management, HR management or a related field.
• At least seven years of practical experience in the design and review of Human Resource Management systems in the NGO sector, ideally in the context of international NGOs operating with Headquarter and country offices.
• Good knowledge of German Labour Law;
• Excellent knowledge of English (written and oral);
• Results-oriented with proven ability of drafting HR policy and procedural documents;
• Strong facilitation skills with demonstrated ability in working with people from diverse backgrounds.

How to apply
DRI values diversity and aims to be an equal opportunity employer.

Interested applicants should submit their applications including:
1. CV of the applicant, highlighting relevant experience and qualifications, and providing contact details of 3 previous clients/employers in the NGO sector whom the applicant supported on similar assignments;
2. Completed Annex I – Covering Letter, Human Resource Specialist;
3. Completed Annex II – Financial Proposal, Human Resource Specialist.

To: J.Meyer@democracy-reporting.org
Closing date for applications: (23:59 CEST) 22th June 2018.
Please note that only shortlisted candidates will be notified.

Additional information
Submitting an offer implies acceptance by the tenderer of all terms and conditions of this document and its annexes.