available languages: englishUrdu October 9, 2020

Date: 09 October 2020

Subject: Request for Proposal – Production & Broad-casting of Radio Programmes

Please find here the full request for proposal. 

Dear Sir/Madam,

 

Democracy Reporting International (DRI) is a nonpartisan, independent, not-for-profit international organization registered in Berlin, Germany, which promotes political participation of citizens, accountability of state bodies and the development of democratic institutions worldwide. DRI’s Berlin, Germany contact details are: Prinzessinnenstraße 30, 10969 Berlin, Germany, phone +49 (030) 27877300. DRI Country Office Islamabad is located at 1st Floor, Ufone Tower, Jinnah Avenue, Blue Area, Islamabad, Pakistan. Tel: +92-51-2310575.

DRI is seeking the services of a professional media firm for production and broad-casting of radio programmes. Interested firms may submit their proposal on official letter head with the name, signature and stamp of the concerned official with other complete documentations listed in Annex-II.

 

The deadline for submission of proposal is Friday, 16 October 2020 by COB 1500 Hrs. To address the COVID-19 safety precautionary measures, bidders can submit signed and scanned proposals via email to t.jan@democracy-reporting.org and originals via courier or drop in person, in a sealed envelope, marked to:

 

“(RFP # DRI-PK-2020-09)”

“Production & Broad-casting of Radio Programmes”

Logistics & Procurement Associate

Democracy Reporting International, Country Office, Pakistan

1st Floor, Ufone Tower, Jinnah Avenue,

Blue Area, Islamabad, Pakistan

Tel: +92-51-2310575-2310576

Email:  t.jan@democracy-reporting.org

 

For any further information, clarification, please contact undersigned via email.

 

Thank you and best regards.

 

 

Sincerely,

 

 

Touseef Ahmad Jan

Logistics and Procurement Associate

Democracy Reporting International, Country Office, Pakistan

1st Floor, Ufone Tower, Jinnah Avenue,

Blue Area, Islamabad, Pakistan

Tel: +92-51-2310575-2310576

Email: t.jan@democracy-reporting.org 

 

 

 

(RFP # DRI-PK-20120-09)

Request for Proposal (RFP)

 

“Production & Broad-casting of Radio Programmes”

 

1. About Democracy Reporting International

Democracy Reporting International (DRI) is a nonpartisan, independent, not-for-profit international organization registered in Berlin, Germany, which promotes political participation of citizens, accountability of state bodies and the development of democratic institutions worldwide. DRI’s Berlin, Germany contact details are: Prinzessinnenstraße 30, 10969 Berlin, Germany, phone +49 (030) 27877300. DRI Country Office Islamabad is located at 1st Floor, Ufone Tower, Jinnah Avenue, Blue Area, Islamabad, Pakistan. Tel: +92-51-2310575.

2. Assignment Background

With support from the German Federal Foreign Office, DRI Pakistan is currently implementing a project entitled “Consolidating Democratic Stability in Pakistan”. The overall objective of the project is to strengthen local constituencies, both on the governmental and non-governmental side, to consolidate the democratic transition process in Pakistan, specifically with a view to human rights protection and effective, decentralized governance. DRI’s work in reference to local government focuses on the following objectives:

  • Improve the understanding of the sub national legal framework through local government act assessments;
  • Facilitate policy exchanges of sub national parliament and government actors on decentralization and multi-tier systems.

DRI’s call for proposals aims to allow organisations to submit their ideas, contributing to the delivery of the objective of “Increase civic awareness of local government structures for efficient protection of citizens’ rights. Each radio programme will feature guests from Civil Society Working Groups (CSWG) and experts from across Pakistan”. The radio programmes will be aired on FM radio stations as an avenue to reach as large a segment of the population as possible.

Contract Duration & Total Contract Value:

DRI will sign a deliverable based service contract with the selected bidder. The deliverable based service contract will start from the date of award of contract in October 2020 till 15 December 2020. Production and Airing of the radio programme show must be completed within above time frame.

 

Submission Timeline:

The deadline for submission of proposal is Friday, 16 October 2020 by COB 1500 Hrs. To address the COVID-19 safety precautionary measures, bidders can submit signed and scanned proposals via email to t.jan@democracy-reporting.org and originals via courier or drop in person, in a sealed envelope, marked to:

 

“(RFP # DRI-PK-2020-09)”

“Production & Broad-casting of Radio Programmes”

Logistics & Procurement Associate

Democracy Reporting International

Country Office, Pakistan

1st Floor, Ufone Tower, Jinnah Avenue,

Blue Area, Islamabad, Pakistan

Tel: +92-51-2310575-2310576

Email:  t.jan@democracy-reporting.org

 

 

Contents of this Proposal Document:

The document consists of the annexes indicated below, and should be read in conjunction with any Addendum that may be issued by the DRI.

 

Annex I:            Terms of Reference

Annex II:           Proposer Information Form

Annex III:          Sequence of Technical & Financial Proposal Submission

Annex IV:          Technical and Financial Evaluation Form

 

Disclaimer:

The submission for this proposal document does not entail any commitment on the part of DRI, either financial or otherwise. DRI may cancel the proposal process, any time, without assigning any reason.

 

Copyright:

The selected frim will pass the exclusive ownership of the radio programmes to DRI including all their use and distribution rights connected to them.

 

Other Terms and Conditions:

 

  1. Submitted Offers/ Price Proposal shall be in English language;
  2. All amounts shall be in shown in PKR and inclusive of applicable taxes as per Pakistan Law. DRI Pakistan will deduct with-holding tax at source according to Pakistan Law.
  3. The contract will be awarded on best value for money basis.
  4. The entire evaluation procedure is confidential.
  5. The successful bidder will be informed in writing that its proposal has been accepted.

 

 

Annex – I

Terms of Reference

 

The Assignment:

The Balochistan assembly passed its local government Act in 2010 while the assemblies of Punjab, Khyber Pakhtunkhwa and Sindh passed their local government acts in 2013. In 2019 the ruling party PTI made amendments to the KP local government act 2019 which is now known as the LG Amendment Act 2019 and in Punjab introduced a new law entitled “The Punjab Local Government Act 2019”. Currently there are no local governments in all the provinces except Sindh and elections are expected to take place in KP and Punjab in 2021.

 

DRI’s aim is to initiate the process of awareness raising of the different local government acts to inform the citizens and how the law is likely to impact local governance at the different tiers and the rights of the citizens while especially integrating human rights information.  This will be done through an information campaign at the district, village and provincial level through radio shows.

 

Tasks and deliverables:

  • Prepare scripts for a series of at least four radio programmes, each lasting approximately 20 minutes, covering topics assigned by DRI; scripts and programmes will be in provincial languages, but translation will be required for internal review.
  • Incorporate additional information to strengthen the content of the programmes, where necessary;
  • Produce the radio programmes, including all post-production work (editing, mixing etc.), which should last approximately 20 minutes;
  • Arrange broadcast of the programmes on suitable FM radio station(s) that can provide maximum outreach across the country.
  • Develop a suitable and convenient mechanism for collecting listeners feedback on the programmes. Collate such feedback and provide them to DRI.
  • Coordinate with concerned DRI staff members for timely completion and correspondence on all tasks.   

Experience and profile:

  • Possess a minimum of 5 years of professional experience in media production and preparation and production of radio programmes; Linkages and experience of working with suitable FM radio stations for broadcast of the programmes is required.
  • Demonstrate an extensive knowledge of communications/media (relevant qualifications preferred) and abilities in production and post-production;
  • Experience producing similar awareness raising programmes for NGOs and related organisations will be considered an asset;
  • Capacity to produce deliverables in local languages such as Sindhi, Pushto, Balochi and Punjabi will be considered an asset

 

Note: DRI reserves the right to reduce or increase the number radio programmes as it deems necessary and will aggregate costs and rates accordingly.

 

 

 

 

Annex II

Proposer Information Form

 (Note: Please complete this section in full)

 

About the Company/Firm/Details Group of Experts:

 

Company/ Firm’s Registered Name/ List of Experts:
Trading Name (If applicable):
National Tax Number (NTN)

(attach certificate):

Sales Tax Registration Number (STN) (attach certificate):
Company Address with telephone / email:
Proposer’s Authorized Representative:

(Name/Designation/ Address/ Tel/Cell, Fax/ Email)

Branch Offices/address (if any):

 

 

Total years of experience in Media / Programmes Producing / making field:

 

Official Banking Details:

 

 

 

 

 

Annex III

Sequence of Technical & Financial Proposal

& Documents Submission

S# Documentations
Technical Proposal:
1. Organizational Profile, total years of relevant experience in media field since inception of business operations

 

2. A one-page narrative on methodology for production
3. Submission of Firm/ Expert(s) Profile (Brief) of each of the following:

·       CEO / Senior Management;

·       Producer/Director;

·       Script writer;

·       Translator;

 

4. Letter of appreciations from other clients with complete references with contacts (authorized representative of the Company/ firm, telephone, fax, email) (DRI may contact for reference check)

 

Financial Proposal:
5. Financial Proposal (as per Terms of Reference):

 

a)     Cost of Script Writing:

b)     Cost of Radio-programme productions:

c)     Cost of Radio-programme broad-casting:

d)     Cost of Other Related expenses (if any):

 

6. National Tax Number (NTN) (please attach certificate)

 

7. Sales Tax Registration Number (STN) (please attach certificate)

 

   

 

 

Annex – IV

Technical & Financial Evaluation Form

S# Description of Technical/ Financial Evaluation Max Marks Obtained
TECHNICAL EVALUATION PART (40 Marks):
1. Organizational Profile, total years of relevant experience in media field since inception of business operations

(2 mark per year, max 10 marks for 5 years plus experience)

 

10
2. A one-page narrative on methodology for production 10
3. Submission of Company’s Expert Profile (Brief):

CEO / Senior Management;

Producer/Director;

Script Writer;

Translator;

 

10
4. Provide letter of appreciations from other Clients with complete references with contacts (authorized representative of the Company/ firm, telephone, fax, email) (DRI may contact for reference check) (1 mark for each letter, maximum 10 marks) 10

 

  FINANCIAL EVALUATION PART (35 Marks):    
5. Marks Obtained on Price Quoted in Section:

Marks Allocation Formula:

Lowest Financial Proposal/ Proposal Under Review x 100 =

The lowest will get full 30 marks and the rest will get proportionate marks as per their financial offer in relation to the lowest bid submitted;

30  
6. National Tax Number as active tax payer 2.5  
7. Sales Tax Registration Number 2.5  
  Total Marks: 75