Request for Proposal
Data Collection (Lebanon)
Extended Deadline: 4 May 2018
(RFP # DRI-LEB-2018-01-001)
Request for Proposal (RFP)
RFP Number: DRI-LEB-2018-01-001
Contracting Authority: Democracy Reporting International gGmbH
Nature of contract: Service contract for data collection
Service Time Frame: from the date of signature until 31 December 2018
Payment Currency: EUR
Payment Method: Bank transfer
1. About Democracy Reporting International
Democracy Reporting International gGmbH (DRI) is a nonpartisan, independent, not-for-profit international organisation registered in Berlin, Germany and operating in different parts of the world. This tender for services has been called to provide the data collection services for DRI’s Lebanon country office.
2. Description of the services required:
As part of the project “Setting an Agenda for Decentralisation in Lebanon – Phase II”, DRI is calling for the services of a survey company to implement a national survey on the work of Lebanese municipalities in three sectors: (1) solid waste management, (2) municipal police and public safety, and (3) transparency and citizen participation. The survey sample includes 20% of the Lebanese municipalities (approx. 207 municipalities) in all the regions of Lebanon. The Company will be responsible for conducting the survey/interviews face-to-face with the mayors or relevant representatives of the selected municipalities (based on a questionnaire with closed questions and contacts for some of the selected municipalities provided by DRI) and for delivering a clean database to DRI for further analysis.
The Company will work under the supervision of DRI’s Country Representative or his assigned representative.
3. Contents of this Tender Document:
The document consists of the annexes indicated below and should be read in conjunction with any Addendum that may be issued by DRI.
Annex I: Terms of Reference
Annex II: Proposal Submission Form
Annex III: Service Provider Information Form
Annex IV: Technical & Financial Proposal Form
Annex V: Criteria for Technical and Financial Evaluation
Please find details and forms here.
The submission for this tender document does not entail any commitment on the part of DRI, either financial or otherwise.
5. Submission of Proposal:
Completed tender document with original signed cover letter should be submitted via courier/post, in a sealed envelope clearly marked with “Tender – Data Collection” to the following address:
Democracy Reporting International
Farhat Bldg., 1st Floor
Palace of Justice Street
6. Deadline for submission of tender document:
Tender documents must be postmarked no later than 4 May 2018. Tender received after the deadline shall not be considered. Documents sent by e‐mail or fax shall not be accepted.
7. Submission of Queries for Clarifications:
Any requests for clarification about the contents of the tender document shall be sent no later than 13 April 2018 to the following email address: firstname.lastname@example.org. DRI will endeavour to provide response or clarification expeditiously; any delay in providing such information will not be considered a reason for extending the submission date. DRI will share the clarification response with all the tenderers. Proposals with incomplete submissions may be rejected.
8. Award procedure
Only those tenders complying with the technical proposal as outlined in point 12 “Structure of the Proposal” and submitted by the established deadline as outlined in point 6 will be considered for the evaluation. The evaluation criteria are attached as ANNEX V.
9. Award criteria:
The contract will be awarded on best value for money basis.
10. Exclusion criteria
Tenderers shall be excluded from participation, if
- they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations; or if
- they have been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the DRI’s financial interests;
11. Operational language
Written communications for this proposal and the tender itself shall be in English. The working language for the data collection will be Arabic.
12. Structure of Proposal:
The proposal should be structured in the following way: 1) Proposal submission form; 2) Service provider information form; 3) Technical and Financial Proposal.
13. Additional information
Submitting an offer implies acceptance by the tenderer of all terms and conditions of this document and its annexes.
The entire evaluation procedure is confidential.
15. Notification of Award:
The successful tenderer will be informed in writing that its tender has been accepted.